Modern locking solutions for coworking and shared offices

In the first part of our blog series, we reported that coworking spaces and shared offices are being created everywhere and also discussed the kinds of locking solutions that will be generally required. In the second part, we present concrete examples of locking systems that can keep up with the rapid developments in the world of work 4.0.

When converting to a modern locking system, commercial coworking space providers and companies that provide their own shared offices are essentially driven by two questions: The first is related to the expected costs and the second is related to the optimum backup of sensitive data. The users, for their part, are more interested in a simple and intuitive handling of the locking technology being applied. Mechatronic or purely electronic locking solutions meet all three requirements, as they can be used and operated with great flexibility.

Mobile workflow

Well planned and adaptable to individual needs, these innovative systems are not only cost effective. They often also offer a variety of starting points for the improvement of the general workflow in a company and often present completely new horizons. For example, a well-known Swiss telecommunications company has established a very convenient and proxy-compatible in-house solution by converting to app-based management of its in-house locking system. Employees now make mobile authorisation requests directly by 'click & drop' - irrespective of time and place. Time zones at the company's various international locations no longer play a role. Meeting rooms can be opened locally via a mobile device, without tiresome bureaucracy or authentication procedures. In addition, the complete documentation of locking events with an electronic system also offers unusual savings potential. It has been the case in the past that facility management has been able to suspend the cleaning of premises because it has been proven that employees have made little or no use of them. There are practically no limits to the creative use of the knowledge gained from the data collected.

Unlimited potential

What works for large international corporations is also scalable at any time for smaller medium-sized enterprises (SMEs). In our experience, fewer high-tech solutions such as fingerprint-based locking technology are used in sensitive areas. Instead, however, end devices are used in all conceivable configurations. In this context, there is a trend away from wired doors and towards less invasive and therefore cheaper digital RFID-based electronic cylinders and hardware solutions that use badges as identification medium.

In the third part of this blog series, experts from the future-research department of the renowned Gottlieb Duttweiler Institute (GDI) tell us where the journey will take us, how our working world will look in the future, and how it will be secured.